Call For Abstracts

Deadline: March 4, 2014

 

APNA 28th Annual Conference
JW Marriott Indianapolis
Indianapolis, Indiana

October 22-25, 2014

 
Building Connections: Psychiatric-Mental Health Nursing Perspectives


Theme & Objectives


The theme for this year’s conference is “Building Connections: Psychiatric-Mental Health Nursing Perspectives”. The overall conference learning objectives are:

  • Identify opportunities for building knowledge connections in administration, education, practice, research, and policy.
  • Develop communication strategies for articulating the impact of psychiatric-mental health nurses with patients, families, colleagues, and communities.
  • Engage in the integration of psychiatric-mental health nursing strategies to promote relationships and transform our healthcare environment.

General Information
 
The 2014 APNA Scholarly Review Committee invites you to submit an abstract proposal to be considered for presentation at the 28th Annual Conference. All submissions undergo peer-review by 3 members of the Scholarly Review Committee (SRC). Please carefully read the following instructions as incomplete submissions will not be sent to reviewers for consideration.

Download a pdf Walk-through of pages from the submission site. This will allow you to peruse the requirements and gather the necessary information for your presentation in advance of your submission.** Submission Site pdf Walk-through   |   (Visit the Submitter Toolkit for more details on APNA abstract proposal submission, including examples, review criteria, session topics, etc.).
 
*Again this Year: Indicate the presentation formats(s) under which your abstract will be reviewed. The options are: 2 hour pre-conference, 45 minute concurrent, 20 minute mini concurrent, and poster. Select all that apply and your abstract will be reviewed based on your presentation format selections of first choice, second choice and so on. You are still welcome to submit for only one type of presentation (ie, poster or concurrent session) in the First Choice dropdown, and it will be reviewed for that presentation type only.
 
Review the format descriptions and complete the online submission process for the selected type of presentation. Presentation proposals must be submitted through the online process by the deadline in order to be considered for review.
 
Each Submission must include:
  • An abstract (250 word limitation) – New this year: The abstract submission is divided by section into individual fields. You can include as many words as you like per section, but the total of all abstract sections must not exceed 250 words.
  • A 50-word Presentation Summary for printing
  • An Educational Outline Summary of the presentation - review the submission site pdf walkthrough for details on what this section entails
  • A maximum of three educational objectives for all abstracts submitted (including poster presentations) – For tips on writing educational objectives, see the Submitter Toolkit.
Each presenter must provide:
  • Biographical information including credentials and educational background
  • Recording and Abstract Publication release forms
  • Disclosure Statement


If you are selected to present, you will be expected to sign an author agreement which states that you will comply with the listed deadlines and presenter guidelines. Failure to meet the required deadlines and presenter guidelines may result in the cancellation of your presentation and/or loss of your presenter discount. All selected presentations will be reviewed by an APNA Nurse Planner for adherence to ANCC Commission on Accreditation CE provider guidelines.

The American Psychiatric Nurses Association is accredited as a provider of continuing nursing education by the American Nurses Credentialing Center’s Commission on Accreditation.


Format Descriptions

Not sure which presentation format will work best for your proposed session content? If you have questions, contact APNA at pblack@apna.org.

Pre-conference Sessions

Pre-conference sessions are 2-hour sessions designed to offer an in-depth learning experience about select topics. “How to…” submissions are also encouraged. The number of attendees is limited and requires additional payment. Pre-conference sessions with more than one faculty must indicate a primary presenter. APNA will provide one complimentary full conference registration to that primary presenter of the pre-conference which can be shared among presenters if co-presenters exist (discount sharing is arranged by presenters). Each presenter must register for the conference by the Early Bird Deadline of September 8, 2014.

 
Concurrent Sessions

Concurrent sessions are designed for a presentation needing review or discussion of material. Presentations follow a 45-minute format that includes 10 minutes of audience discussion. APNA will provide a $100 discount on full conference registration for one presenting author. This is most commonly the primary presenter, whose contact information is entered first. This cannot be combined with any other discount. Each presenter must register for the conference by the Early Bird Deadline of September 8, 2014.


Mini Concurrent Sessions

“Mini” concurrent sessions are 20-minute presentations (plus time for audience discussion), grouped by topic/theme/category with another mini concurrent session, and presented within one 45-minute time period. APNA will provide a $100 discount on full conference registration for one presenting author of each presentation. This is most commonly the primary presenter, whose contact information is entered first. This cannot be combined with any other discount. Each presenter must register for the conference by the Early Bird Deadline of September 8, 2014.

Collaborating presentations / presenters:  During the submission for a mini concurrent session, you will have the opportunity to enter the name of another submitting author with whom you would be interested in being grouped.


Poster Presentations

Poster presentations offer an opportunity for clinical and/or scientific presentations in an interactive environment. APNA will provide a $50 discount on full conference registration for one presenting author. This is most commonly the primary presenter, whose contact information is entered first. This cannot be combined with any other discount. As posters are available for viewing on multiple days, poster presenters must register for the full conference. Each presenter must register for the conference by the Early Bird Deadline of September 8, 2014.

Online Poster Gallery: Abstracts of poster presentations given at the conference will be published in the Online Poster Gallery unless otherwise indicated by the presenter. Poster presenters will be asked to upload a pdf of their poster to be included in the gallery for attendee access during and after the conference. The inclusion of a poster pdf in the gallery is optional – it is not required for presentation at the conference, though highly recommended.
Following the conference, continuing education contact hours may be made available for select poster presentations through the APNA eLearning Center.

Poster Judging: First and second place recognition will be awarded to posters in the categories of administration, research, education, and practice. One student poster will also be recognized. Poster judges will access the poster pdfs prior to the conference for scoring purposes. Presenters will need to upload their pdfs by
September 15, 2014 in order to be included in the poster judging process.  The inclusion of a poster pdf in the gallery is optional – it is not required for presentation at the conference. However, your poster will not be included in the judging process if you do not meet the poster pdf upload deadline.


Invited Interactive Panels (APNA Councils and Committees)

Interactive panels are not council meetings. Instead they are a venue for councils and committees to provide continuing education content specific to their domain. These are invited sessions, and are not open for submission. However, these invited speakers are required to submit their information and materials through the online submission process as well. Space is not guaranteed without presenter information and materials submission.


Industry Sponsored Symposium

Contact Pat Black (pblack@apna.org or 571-533-1922) for sponsor guidelines and a submission application. Deadline date for applications: May 30, 2014


Evaluation Criteria For Abstracts
 
Abstracts in Research should address the following:
  • Problem Statement
    • What was the problem that led you to conduct this study?
  • Theoretical framework
    • What theories or concepts were applied to create a frame of reference?
  • Methods and Design
    • What methods were used to collect and analyze the data?
  • Results
    • What do the data indicate?
  • Implications for psychiatric-mental health nursing practice
    • How does this research translate into practice?
  • Implications for future research
Abstracts in Administration, Education, or Practice should address the following:
  • Purpose
    • Clinical topics: What is your purpose in addressing the topic/current trend to this audience?
    • Practice change: What problem/issue led to this intervention/practice/project?
  • Summary of evidence / Summary of evidence guiding the practice change
    • Clinical topics: What is the background and evidence related to the topic?
    • Practice change: What evidence led to the proposed change in administration, education, or practice?
  • Description of practice or protocol
    • Clinical topics: What are the current practices related to the topic?
    • Practice change: Include strategies for implementation and identify stakeholders
  • Validation of Evidence / Method of Evaluation
    • Clinical topics: How is the evidence validated by the literature or current practice?
    • Practice change: How did you measure outcomes or effectiveness?
  • Relevance to PMH Nursing / Results
    • Clinical topics: How does the topic and its current practices relate to PMH nursing?
    • Practice change: What were the outcomes of your intervention/practice/project?
  • Future implications


A submission is more likely to be accepted if it is original, innovative, and contributes to the scholarly practice of psychiatric-mental health nursing. Quality of work, clarity and completeness of the submitted materials will be considered. The Scholarly Review Committee receives more proposals than space available. Careful attention to these criteria is likely to increase the chance for acceptance.  See the Submitter Toolkit for an example of the review form.


Submission  (Deadline: Tuesday, March 4, 2014)

The deadline to submit a proposal has passed. Thank you for your submissions!

If you experience a problem with the online submission and do not receive a Successfully Completed message, please contact SierraBay technical support and customer service at 703-669-9394, or complete the online support form at Problems, Questions, Comments?.


** When logging in, be sure to:

Enter the email address of the primary presenter. Do not enter any email address other than that of the primary presenter for communication regarding this abstract.
 

**When submitting your abstract proposal, please be sure to:

  • Choose from the following presentation options, selecting all formats for which you'd like your abstract to be reviewed: 2 hour Pre-conference, 45 minute Concurrent Session, 20 minute Mini Concurrent Session, Poster Presentation. Your abstract will be reviewed based on your presentation format selections of first choice, second choice and so on. You are still welcome to submit for only one type of presentation (ie, poster or concurrent session) in the First Choice dropdown, and it will be reviewed for that presentation type only.

Once your abstract proposal is successfully completed, you will receive an email confirmation of submission. If you do not see this in your inbox, please check your junk mailbox.


Notification & Presentation Confirmation

Regardless of acceptance status, an email notification will be sent to you by 5:00 pm Eastern Time on Monday, April 14, 2014.

If your abstract proposal has been accepted, you must respond with presentation confirmation by Friday, April 18th. If you do not respond by this date, the acceptance of your abstract proposal may be withdrawn.

** Note: All communication will be made via email. Please make sure that APNA and Precis emails will not be sent to your junk mailbox. If you do not receive an email by the notification date and time indicated, contact APNA directly regarding your abstract status. You will be required to confirm acceptance by 4/18/14.


Publication
  1. If your proposal is accepted and confirmed for an oral presentation (pre-conference session, concurrent session, or mini concurrent session), your presentation summary will appear in the conference materials. Only presenting authors listed in the submission site will be included. Authors not listed as “presenting author” will not be published in conference materials (this is related to CE requirements).
  2. Oral presentation abstracts will be posted on the APNA website as a part of the detailed program schedule.
  3. The Journal of the American Psychiatric Nurses Association (JAPNA) may publish the oral presentation abstracts in one of its bi-monthly issues. All entered authors (presenting and not presenting) will be included.
  4. Additionally, final oral presentations from the conference may be published in the APNA eLearning Center.
  5. Abstracts of poster presentations given at the conference will be published in the Online Poster Gallery unless otherwise indicated by the presenter. All entered authors (presenting and not presenting) will be included.
     
Important Dates and Deadlines

March 4, 2014          
Submissions Deadline for Pre-conference Sessions, Concurrent Sessions, Mini Concurrent Sessions, Poster Presentations, Invited Interactive Panels

April 14, 2014
Notification emails sent to all submitters.

April 18, 2014
Presentation Confirmation Response Deadline for all accepted abstract proposals (Pre-conference Sessions, Concurrent Sessions, Mini Concurrent Sessions, Poster Presentations).

August 25, 2014  
Program Materials Deadline for presentation slides/handouts (including the necessary disclosure and permissions information), educational design form, and post test questions & answers. This is required in order to present for all pre-conference sessions, concurrent sessions, mini concurrent sessions, and invited interactive panels.

September 8, 2014
Early Bird Registration Deadline – Presenters Registration Deadline
All presenters for Pre-conference sessions, concurrent sessions, mini concurrent sessions, poster presentations, and interactive panels must be registered by this date.


September 15, 2014
Poster Pdf Upload Deadline
Poster presenters must upload a pdf of their poster to the Online Poster Gallery by this date in order to be included in the poster judging process. Instructions will be sent in mid-to-late August.