Presenter Guidelines & Required Deadlines
Detailed Notes from our Presenter Information Calls in July:
Podium Presenters | Poster Presenters
The ANCC Continuing Nursing Education Criteria was updated in 2013 with some additional requirements. Please consult the following white paper for an overview: http://www.nursecredentialing.org/Accreditation/ResourcesServices/Accreditation-WhitePaper2012.pdf
Disclosures / Presentation of Content
- Present current, clinically relevant, and evidenced-based information to meet your stated educational objectives.
- Provide a balanced view of the topic area; be objective when reporting research; and disclose unlabeled use or potential of unlabeled use of drugs/products where applicable.
- If you are representing any company/business at any time during your presentation, contact the APNA Nurse Planner at firstname.lastname@example.org by July 1, 2015.
- Discuss the safety and adverse effects of any drugs/products presented.
- Inform APNA if you anticipate new applications or changes to the FDA status of a presented product which may impact the planned content.
- Include case studies where applicable.
- Support assertions and clinical studies, theories, models, etc. with references, utilizing the most current evidence-based materials. Presenters are responsible for the accuracy and completeness of references.
- For oral/podium presentations only: Write the prescribed number (based on the session type list below) of multiple-choice questions with four choices each, based on the course objectives and the content provided. Include correct answers with supporting rationale, and link each question to the applicable learning objective.
- Pre-conference sessions require 10 post test questions & answers.
- Concurrent sessions require 4 post test questions & answers.
- Mini concurrent sessions require 2 post test questions & answers.
- Interactive panels require 6 post test questions & answers. (For 1 hour of educational content delivered.)
- For all presenters: Obtain permission to reproduce any copyrighted materials. This includes any materials outside of the public domain: graphs, charts, logos (including hospital and university logos), screenshots, cartoons, audio, movie clips, etc. Provide copies of correspondence granting permission.
||When you can use it
||What needs to be provided to APNA
||What needs to be listed in slides / on poster
||When permission is granted from your university or hospital.
||Written permission from university or hospital (can be an email).
||Permission/citation does not need to be listed.
|Pictures / Graphics
||Copyright permission obtained for distribution.
||Copies of correspondence granting permission for use (can be an email), or removed from handouts.
||Citation for copyright holder.
||Only for face to face instruction, max of 3 minute, must be legally obtained. Note: Youtube is considered public domain, but the 3-minute limit applies.
||Copies of correspondence granting permission for use (can be an email).
||Citation for copyright holder.
|Quotes / Excerpts
||250 word limit.
||Citation with readable font size either on that particular slide or on the reference slide at the end of presentation.
- Additional resources for copyright and citation information
Important Dates and Deadlines for Presenters
- March 9, 2015 – Submissions Deadline for Pre-conference Sessions, Concurrent Sessions, Mini Concurrent Sessions, Poster Presentations, Invited Interactive Panels
- April 13, 2015 – Notification emails sent to all submitters.
- April 17, 2015 – Presentation Confirmation Response Deadline for all accepted abstract proposals (Pre-conference Sessions, Concurrent Sessions, Mini Concurrent Sessions, Poster Presentations).
- July 8 & 9, 2015 – Presenter Information Calls. You will only need to attend one of the two calls. The call on the 8th will be at 7:30pm Eastern and the call on the 9th will be at 1pm Eastern.
- July 29, 2015 - Poster Presenter Information Call - 2pm Eastern
- August 31, 2015 – Program Materials Deadline for presentation slides/handouts (including the necessary disclosure and permissions information), educational design form, and post test questions & answers. This is required in order to present for all pre-conference sessions, concurrent sessions, mini concurrent sessions, and invited interactive panels.
- September 15, 2015 – Presenters Registration Deadline. All presenters (this includes co-presenters) for Pre-conference sessions, concurrent sessions, mini concurrent sessions, poster presentations, and interactive panels must be registered by this date.
- September 21, 2015 – Poster Pdf Upload Deadline. Poster presenters must upload a pdf of their poster to the Online Poster Gallery by this date in order to be included in the poster judging process. Instructions will be sent in mid-to-late August.
Powerpoint Slides / Handouts
- Powerpoint Guidelines:
- You must state your disclosures both verbally and on slide 1 or 2 of the powerpoint (If you have none, write “The speaker has no conflicts of interest to disclose” on this slide.)
- You must include a slide stating your learning objectives.
- You must include references for all images and evidence based content.
- Slide limits (not including title, disclosure, objectives, and reference slides):
- 45-minute Concurrent Sessions: 20 slides of content
- 20-minute Mini Concurrent Sessions: 10 slides of content
- Pre-Conference Sessions: Approximately 1 slide for every 2 minutes of content
- General Tips for Slides & Presenting:
- Use a reasonable size font (size 18-24) and don’t cram too much information on each slide
- Avoid Death by Powerpoint – Do not read directly from your slides! The powerpoint should be a bulleted guide, not complete sentences.
- Follow the 6x6 or 7x7 rule (lines per slide and words per line)
- If you are using a chart/table/graph in your slides, be sure it is readable for the audience – or, consider putting it on a separate handout for attendees to download & print before the session.
- Make sure you use citations and have gotten any copyright permissions (see Disclosure / Presentation of Content Guidelines above)
- Remember to cite all images!
- Use spell check & grammar check – be professional
- Be mindful of plagiarism
- See these 2 resources for Powerpoint Font, Style, and Presentation Tips:
Allnurses.com | About.com
General Information for Poster Presenters
- Poster Boards, Sizing, and On-site:
- Posters will be on 4 foot tall x 6 foot wide boards.
- Recommendations for poster size: 3 x 5, 3.5 x 5, and 4 x 5 are the most common. This allows a little extra space on the board for posting up business cards, abstracts for people to take with them, extra references, etc. You should include some references on your poster itself, but depending on how many you have, you could also have a separate sheet that you include with your poster.
- Push pins will be provided.
- There will be no tables or chairs.
- Poster Templates in Powerpoint:
- This site has templates available for free – http://www.posterpresentations.com/html/free_poster_templates.html. They include the size for which the template is designed (for example, 42” Tall x 60” Wide, which is a great size for our boards).
- Order your poster to be printed online or have it printed at a store. Be sure to contact the store ahead of time to make sure they are able to print in the size you need.
- Remember to cite the above website if you use a template!
- Guides for Poster Creation:
- This site goes through recommendations for planning, focus, layout, headings, graphics, text, colors, etc.: http://www.ncsu.edu/project/posters/CreatePosterOverview.html. Use the menu at the left to click into the different sections. If you use the information on this website, be sure to include the citation in your references: www.ncsu.edu/project/posters.