Presenter Guidelines & Required Deadlines

Disclosures / Presentation of Content

  • Present current, clinically relevant, and evidenced-based information to meet your stated educational objectives.
  • Provide a balanced view of the topic area; be objective when reporting research; and disclose unlabeled use or potential of unlabeled use of drugs/products where applicable.
  • Discuss the safety and adverse effects of any drugs/products presented.
  • Inform APNA if you anticipate new applications or changes to the FDA status of a presented product which may impact the planned content.
  • Include case studies where applicable.
  • Support assertions and clinical studies, theories, models, etc. with references, utilizing the most current evidence-based materials. Presenters are responsible for the accuracy and completeness of references.
  • Obtain permission to reproduce any copyrighted materials. This includes any materials outside of the public domain:  graphs, charts, logos (including hospital and university logos), screenshots, cartoons, audio, movie clips, etc.  Provide copies of correspondence granting permission.
    • For more detailed information about different materials, when you can use them, what needs to be provided to APNA, and what needs to be listed in slides / on poster, see our Copyright Summary Chart below.
  • For oral/podium presentations only:  Write the prescribed number (based on the session type list below) of multiple-choice questions with four choices each, based on the course objectives and the content provided. Include correct answers with supporting rationale, and link each question to the applicable learning objective.
    • Pre-conference sessions require 10 post test questions & answers.
    • Concurrent sessions require 4 post test questions & answers.
    • Mini concurrent sessions require 2 post test questions & answers.
    • Interactive panels require 6 post test questions & answers. (For 1 hour of educational content delivered.)
  • Powerpoint Guidelines:
    • You must state your disclosures both verbally and on slide 1 or 2 of the powerpoint (If you have none, write “The speaker has no conflicts of interest to disclose” on this slide.)
    • You must include a slide stating your learning objectives.
    • You must include references for all images and evidence based content.
    • Slide limits (not including title, disclosure, objectives, and reference slides):
      • 45-minute Concurrent Sessions: 20 slides of content
      • 20-minute Mini Concurrent Sessions: 10 slides of content    
      • Pre-Conference Sessions: Approximately 1 slide for every 2 minutes of content
Copyright Summary
When you can use it
What needs to be provided to APNA
What needs to be listed in slides / on poster
When permission is granted from your university or hospital.
Written permission from university or hospital (can be an email).
Permission/citation does not need to be listed.
Pictures / Graphics
Copyright permission obtained for distribution.
Copies of correspondence granting permission for use (can be an email), or removed from handouts.
Citation for copyright holder.
Video Clips
Only for face to face instruction, max of 3 minute, must be legally obtained. Note: Youtube is considered public domain, but the 3-minute limit applies.
Copies of correspondence granting permission for use (can be an email).
Citation for copyright holder.
Quotes / Excerpts
250 word limit.
Citation with readable font size either on that particular slide or on the reference slide at the end of presentation.

Additional resources for copyright and citation information:
Tips for Slides and Presenting
  • General Tips for Slides & Presenting:
    • Use a reasonable size font (size 18-24) and don’t cram too much information on each slide
    • Avoid Death by Powerpoint – Do not read directly from your slides! The powerpoint should be a bulleted guide, not complete sentences.
    • Follow the 6x6 or 7x7 rule (lines per slide and words per line)
    • If you are using a chart/table/graph in your slides, be sure it is readable for the audience – or, consider putting it on a separate handout for attendees to download & print before the session.
    • Make sure you use citations and have gotten any copyright permissions (see Disclosure / Presentation of Content Guidelines above)
    • Remember to cite all images!
    • Use spell check & grammar check – be professional
    • Be mindful of plagiarism
  • See these 2 resources for Powerpoint Font, Style, and Presentation Tips:     |
Important Dates and Deadlines for Presenters
  • March 7, 2016Submissions Deadline for Pre-conference Sessions, Concurrent Sessions, Mini Concurrent Sessions, Poster Presentations, Invited Interactive Panels
  • April 2, 2016 – Notification emails sent to all submitters.
  • April 18, 2016 Presentation Confirmation Response Deadline for all accepted abstract proposals. Confirmation must include the completion of the Presenter Agreement Form online.
  • July 6 & 7, 2016 Presenter Information Calls.  You will only need to attend one of the two calls. The call on the 6th will be at 7:30pm Eastern and the call on the 7th will be at 1pm Eastern.
  • July 20, 2016Poster Presenter Information Call - 2pm Eastern
  • August 22, 2016 Program Materials Deadline for presentation slides/handouts (including the necessary disclosure and permissions information), educational design form, and post test questions & answers. This is required in order to present for all podium presentations.
  • September 7, 2016 Presenters Registration Deadline.  All presenters for all presentation types (including any co-presenters) must be registered by this date.
  • September 12, 2016 Poster Pdf Upload Deadline.  Poster presenters must upload a pdf of their poster to the Online Poster Gallery by this date in order to be included in the poster judging process. Instructions will be sent in mid-to-late August.


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