Presenter Guidelines & Required Deadlines

Disclosures / Presentation of Content

  • Present current, clinically relevant, and evidenced-based information to meet your stated educational objectives.
  • Provide a balanced view of the topic area; be objective when reporting research; and disclose unlabeled use or potential of unlabeled use of drugs/products where applicable.
    • If you are presenting information from your company/business at any time during your presentation, contact the APNA Nurse Planner at by July 1, 2016.
  • Discuss the safety and adverse effects of any drugs/products presented.
  • Inform APNA if you anticipate new applications or changes to the FDA status of a presented product which may impact the planned content.
  • Include case studies where applicable.
  • Support assertions and clinical studies, theories, models, etc. with references, utilizing the most current evidence-based materials. Presenters are responsible for the accuracy and completeness of references.
  • Obtain permission to reproduce any copyrighted materials. This includes any materials outside of the public domain:  graphs, charts, logos (including hospital and university logos), screenshots, cartoons, audio, movie clips, etc.  Provide copies of correspondence granting permission.
    • For more detailed information about different materials, when you can use them, what needs to be provided to APNA, and what needs to be listed in slides / on poster, see our Copyright Summary Chart.
  • For oral/podium presentations only:  Write the prescribed number (based on the session type list below) of multiple-choice questions with four choices each, based on the course objectives and the content provided. Include correct answers with supporting rationale, and link each question to the applicable learning objective.
    • Pre-conference sessions require 10 post test questions & answers.
    • Concurrent sessions require 4 post test questions & answers.
    • Mini concurrent sessions require 2 post test questions & answers.
    • Interactive panels require 6 post test questions & answers. (For 1 hour of educational content delivered.)
  • Powerpoint Guidelines:
    • You must state your disclosures both verbally and on slide 1 or 2 of the powerpoint (If you have none, write “The speaker has no conflicts of interest to disclose” on this slide.)
    • You must include a slide stating your learning objectives.
    • You must include references for all images and evidence based content.
    • Slide limits (not including title, disclosure, objectives, and reference slides):
      • 45-minute Concurrent Sessions: 20 slides of content
      • 20-minute Mini Concurrent Sessions: 10 slides of content
      • Pre-Conference Sessions: Approximately 1 slide for every 2 minutes of content
Important Dates and Deadlines for Presenters
  • March 7, 2016Submissions Deadline for Pre-conference Sessions, Concurrent Sessions, Mini Concurrent Sessions, Poster Presentations, Invited Interactive Panels
  • April 2, 2016 – Notification emails sent to all submitters.
  • April 18, 2016 Presentation Confirmation Response Deadline for all accepted abstract proposals. Confirmation must include the completion of the Presenter Agreement Form online.
  • July 6 & 7, 2016 Presenter Information Calls.  You will only need to attend one of the two calls. The call on the 6th will be at 7:30pm Eastern and the call on the 7th will be at 1pm Eastern.
  • July 20, 2016Poster Presenter Information Call - 2pm Eastern
  • August 22, 2016 Program Materials Deadline for presentation slides/handouts (including the necessary disclosure and permissions information), educational design form, and post test questions & answers. This is required in order to present for all podium presentations.
  • September 7, 2016 Presenters Registration Deadline.  All presenters for all presentation types (including any co-presenters) must be registered by this date.
  • September 12, 2016 Poster Pdf Upload Deadline.  Poster presenters must upload a pdf of their poster to the Online Poster Gallery by this date in order to be included in the poster judging process. Instructions will be sent in mid-to-late August.



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