Presenter Guidelines & Required Deadlines

Presenters: Please read the following Presenter Guidelines and complete the Presenter Agreement form below to confirm your presentation(s). The Presentation Confirmation Response Deadline is April 20, 2021.
 

Disclosures/Presentation of Content
 
  • Use ONLY the slide presentation reviewed and approved by APNA.
  • Present current, clinically relevant, and evidence-based information to meet your stated educational outcome.
  • Provide a balanced view of the topic area, be objective when reporting research, and disclose unlabeled use or potential of unlabeled use of drugs/products where applicable.
  • Use person-centered, recovery-based language. See General Principles for Reducing Bias for more information.
  • Discuss the safety and adverse effects of any drugs/products presented.
  • Inform APNA if you anticipate new applications or changes to the FDA status of a presented product which may impact the planned content.
  • Include case studies where applicable.
  • Support assertions and clinical studies, theories, models, etc. with current evidence-based references. Presenters are responsible for the accuracy and completeness of references.
  • Obtain permission to reproduce any copyrighted materials. This includes any materials outside of the public domain:  graphs, charts, logos (including hospital and university logos), photos, screenshots, cartoons, audio, movie clips, etc. Provide copies of correspondence granting permission.
    • For more detailed information about different materials, when you can use them, what needs to be provided to APNA, and what needs to be listed in slides / on poster, see our Copyright Summary Chart below.
  • For oral/podium presentations only:  Develop content to fill the entire presentation timeslot. Write the prescribed number (based on the session type list below) of multiple-choice questions with four answer choices each, based on the session outcome and the content provided. Include correct answers with supporting rationale, and link each question to an important take-away from your session.
    • Pre-conference sessions require 6 post test questions, answers, & rationale.Smiling Group 
    • Concurrent sessions require 3 post test questions, answers, & rationale.
    • Mini concurrent sessions require 1 post test questions, answers, & rationale.
  • Powerpoint Guidelines:
    • You must state your disclosures (including any discussions of off-label uses of medications) on slide 1 or 2 of the powerpoint (If you have none, write “The speaker has no conflicts of interest to disclose. Discussions of off-label use of medication will not take place in this presentation.”).
    • You must include a slide stating your learning outcome.
    • You must include current references or citations for all images (including clip art) and evidence-based content.
    • Slide limits (not including title, disclosure, outcome, and reference slides):
      • 45-minute Concurrent Sessions: 20 slides of content
      • 20-minute Mini Concurrent Sessions: 10 slides of content    
      • Pre-Conference Sessions: Approximately 1 slide for every 2 minutes of content
Copyright Summary
 
Item
When you can use it
What needs to be provided to APNA
What needs to be listed in slides / on poster
Logos
When permission is granted from your university or hospital.
Written permission from university or hospital (can be an email).
Permission/citation does not need to be listed.
Pictures / Graphics/
Images
Copyright permission obtained for distribution.
Copies of correspondence granting permission for use (can be an email), or image(s) will be removed from handouts.
Citation for copyright holder.
Video Clips
Only for live instruction, with permission of the author/ owner. Note: Youtube is considered public domain, but the 3-minute limit applies.
Copies of correspondence granting permission from author/owner for use (can be an email).
Citation for copyright holder.
Quotes / Excerpts
250 word limit.
n/a
Citation with readable font size either on that particular slide or on the reference slide at the end of presentation.

Note about permissions for all logos, pictures, graphics, quotes, excerpts, etc.:  Permission must be obtained for live presentations, pre-recorded presentations, and for posting online after the conference. If partial permission is obtained, it must be indicated for which format permission has been provided. Permissions must be submitted by the Program Materials Deadline of August 9, 2021.

Resources for copyright and citation information:
Tips for Slides and Presenting
 
How to Prepare for Your Virtual Presentation
  • Use ONLY the slide presentation reviewed and approved by APNA.
  • Virtual presentations require the same careful thought and planning as in-person presentations. View these tips on preparing for a virtual presentation:
    • If you are new to Zoom, visit this guide for instructions on signing up and activating your Zoom account.
    •  Equipment: You will need a desktop computer or laptop with a camera and audio (built-in audio or a headset). Be sure that your equipment is fully charged. 
      •  Desktop or laptop computer with at least:
            Mac: Mac OSX 10.7 or later
        •    Windows: Windows 10, 8, 8.1, 7, Vista (SP1 or later), XP (SP3 or later)
        •    Ubuntu: 12.04 or later
        •    Linux: Red Hat Enterprise Linux 6.4 or higher
      •  Use the latest versions of Google Chrome or Firefox as your browser. Internet Explorer does not work well for virtual conference presentations. 
      •  Ensure you have the latest version of Zoom downloaded on your presentation desktop or laptop.
    • Don’t compete for bandwidth: If you are presenting from a location with multiple users logged on to the internet, ensure that you are not competing for bandwidth with others in your household. Click on this link to run a speed test on your internet connection. If your results are 0.30Mbps or lower you may want to contact your Internet Service Provider (such as Comcast, Spectrum, AT&T) to troubleshoot. 
    • Set your camera at eye level: Often, this means propping up a laptop. Encourage your eyes to look near the webcam, rather than off to the side, giving attendees the impression that you are looking at them.
    • Check your light: The best lighting is diffused, from both sides and not overly bright. Two small lamps on either side of your computer, placed slightly behind the camera, is a simple way to achieve attractive lighting and avoid having a window behind you.
    • Silence the interruptions: Turn off your phone and exit any programs that might pop up notifications during your presentation (e.g., Outlook, Skype, etc.)  Take precautions to ensure that no one will disturb your presentation. 
    • You must stay on time! Sessions are back to back, timing is important so that you don’t go over into the next presenter’s time.
Tips for PowerPoint
  • Use a reasonable size font (size 20-24) and don’t cram too much information on each slide.
  • Avoid Death by Powerpoint – Do not read directly from your slides! The powerpoint should be a bulleted guide, not complete sentences.
  • Follow the 6x6 or 7x7 rule (lines per slide and words per line)
  • If you are using a chart/table/graph in your slides, be sure it is readable for the audience – or, consider putting it on a separate handout for attendees to download & print before the session.
  • You must use citations and provide any copyright permissions (see Disclosure / Presentation of Content Guidelines above)
  • Remember to cite all images!
  • Use spell check & grammar check – be professional
  • Be mindful of plagiarism
  • See these 2 resources for Powerpoint Font, Style, and Presentation Tips:
    Allnurses.com   |   About.com
     
Information for Poster Presenters
Posters will be displayed to attendees in the online poster gallery
 
  • Poster Templates in Powerpoint:
  • Guides for Poster Creation:
    • This site goes through recommendations for planning, focus, layout, headings, graphics, text, colors, etc.: http://www.ncsu.edu/project/posters/CreatePosterOverview.html. Use the menu at the left to click into the different sections. If you use the information on this website, be sure to include the citation in your references: www.ncsu.edu/project/posters.
    • See copyright summary above. All logos, images, and photographs must have permission for use.
    • Include learning outcome and disclosure statements on poster (See Disclosure/ Presentation of Content)
    • Include minimum of 3 current evidence-based references
 
Important Dates and Deadlines for Presenters


March 1, 2021
Submissions Deadline for Pre-conference Sessions, Concurrent Sessions, Mini Concurrent Sessions, Poster Presentations.

April 14, 2021
Notification emails sent to all submitters.

April 20, 2021
Presentation Confirmation Response Deadline for all accepted abstract proposals (Pre-conference Sessions, Concurrent Sessions, Mini Concurrent Sessions, Poster Presentations). Confirmation response will include completing the online Presenter Agreement (link in notification email).

May 2021
Podium Presenters will receive an email with their session's placement in the conference schedule.

June 2021
Conference Registration Opens
Primary presenters of conference presentations (both podium and poster) will receive an email with a discount code.

June 2021
Podium presenters will receive instructions for the submission of program materials. Program materials include: post test questions, answers, rationale for correct answers; educational design form; references; keywords / search terms; permissions for any logos, charts, diagrams, images, etc. within presentation materials; handouts, powerpoint presentation (in ppt format).
Poster presenters will receive instructions for the submission of program materials. Poster program materials include: pdf of poster; permissions for any logos, charts, diagrams, images used on the poster.

June 23, 2021
Podium Presenter Information Call - 1pm Eastern / 12pm Central / 11am Mountain / 10am Pacific

June 29, 2021
Poster Presenter Information Call - 2pm Eastern / 1pm Central / 12pm Mountain / 11am Pacific

August 9, 2021
Program Materials Deadline for podium presentations. This is required in order to present for all pre-conference sessions, concurrent sessions, and mini concurrent sessions. Program materials are submitted via the abstracts submission site (including permissions for logos/images).

August 16, 2021
Poster Program Materials Deadline
Poster presenters must upload a pdf of their poster by this date in order to be reviewed for NCPD purposes and included in the poster judging process. Submit permissions for all images used on the poster.

August – September 2021
Work with APNA’s recording company to pre-record your podium presentation for the virtual Annual Conference.

September 7, 2021
Early Bird Registration Deadline – Presenters Registration Deadline
All presenters (primary presenters and co-presenters) for all presentations must be registered by this date. This includes both podium and poster presenters: pre-conference sessions, concurrent sessions, mini concurrent sessions, and poster presentations.

October 13-16, 2021
Travel to Louisville, KY and present at the in-person Annual Conference!

December 10-12, 2021
Engage with attendees at the virtual Annual Conference!

 
2021 Presenter Agreement Form

The deadline to confirm your presentation has now passed.
Confirmation of Presentation Required by April 20th
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