Conference Planning

Registration Process
APNA will coordinate the registration process for chapter meetings/conferences.  In order to create this process we've developed a list of key questions that help us to be our most productive for you.

Contact Hours for Chapter Program
Below is an introductory letter outlining the process of applying to APNA for continuing education contact hours for a chapter program.  If you have questions about this process please contact Marianna Sunderlin at msunderlin@apna.org.

Due to staffing commitments with APNA national conferences, the APNA Provider Unit is unable to accept new activity agreements no later than: March 10, 2018 for June /July Chapter conferences or July 24, 2018 for November Chapter conferences. If you are considering an activity during these dates submission is required at least 90 days prior to the activity. Recovery to Practice Conference activities require APNA to be contacted 120 days prior to the activity date.

Activity Agreement, payment, and all planning documents must be submitted with the APNA Provider Unit Nurse Planner no later than 60 days prior to the activity date or late fees apply. Applications and Activity documents submitted within 30 days of the activity are not eligible for contact hours.

This is not a one person effort!  We've found that the most successful chapters create an Education Committee to work collaboratively on the requirements for this process.  APNA Chapter Support staff can assist you by creating a Call for Education Committee Members.  We recommend giving members two weeks to respond, but the timeline can be adjusted to fit your goals. Please contact chaptersupport@apna.org with questions.

Liability Coverage
As internal divisions of APNA, Chapters will be included under the umbrella of APNA’s general office liability insurance provided that the Chapter complies with the terms of the Chapter Affiliation Agreement and APNA has such insurance in effect for itself and for its chapters. Contact chaptersupport@apna.org.

Marketing

Emails
Members and Non-Members in your chapter's area will receive all emails regarding the event.  We set up a schedule for email distribution from the "Save The Date" stage to the "Registration is Closed" stage.  If you wish to send to areas outside the chapter you must first obtain approval from that area’s Chapter President before sending information to their members. Contact Chapter Support for information.

Member Bridge
We encourage chapter leaders to post information on Member Bridge  in addition to emailing the chapter.  Members are automatically made members of the local chapter and are part of the chapter's Member Bridge community.  Consider posting to the All Purpose Discussion Forum on Member Bridge which includes all APNA members.

Web
An announcement will be posted to the chapter's main page with a link to the conference page.  The conference page contains all information including registration and accommodations.  Event information is also submitted for the APNA Newsfeed "Quick Update" section of APNA's webpage.

Social Media

  • The American Psychiatric Nurses Association maintains a very visible presence on Facebook at https://www.facebook.com/AmericanPsychiatricNursesAssociation/ and on Twitter at https://twitter.com/AmerPsychNurses. These are important tools to reach members, psychiatric-mental health nurses, and the public.  To further support our Chapters, APNA has a process whereby it will make its constantly growing network available to Chapters to help them inform people in their state about Chapter events and updates.   Chapters should email chaptersupport@apna.org to request that a post be made on the APNA National Facebook page or tweeted from the APNA National Twitter account for them. Chapters must provide a 1 week window for the requested post. Please note that:
    • Post content and timing is subject to review and approval by APNA National.
    • Posts may be edited for length, style, and clarity by APNA National.
    • Posts will be targeted and viewable to any fans of the APNA Facebook page who are in the Chapter’s state.
    • Posts about a particular event or topic are limited to no more than two – one announcement and one reminder.
    • Posts should not reference events sponsored by third parties.
    • Chapters may request that APNA National draft text for a post on a particular topic. Note that additional time may be required for drafting purposes.
  • Tips for Drafting a Post to Send to APNA National
    • Keep the post short and informal
    • Have a clear call to action (Register, share this post, etc.)
    • Include a link to the correct webpage for more information (if appropriate)
    • Tweets (posts on twitter) must be no more than 140 characters.
  • If the chapter has its own Facebook page please refer to the Facebook Guidelines.



 

 

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The American Psychiatric Nurses Association is accredited with distinction as a provider of continuing nursing education by the American Nurses Credentialing Center's Commission on Accreditation.