APNA Annual Conference: How to Submit an Abstract

We are so glad you are interested in submitting an abstract for the APNA Annual Conference! To help you get going, here is a walkthrough to help you use this site to submit your abstract. Click here to download these instructions as a PDF.

Submit an Abstract

Start at www.apna.org/CallforAbstracts. Once you have reviewed the information there, click the blue Submit Abstract button. This will take you to the APNA Submission Site. Click the blue login button in the upper right corner.
 

Welcome page for the APNA Annual Conference Abstract Submission Site

 

 

 

Here, you can either log in with your existing APNA account (like you do for apna.org) OR create a new account if you do not already have one.

Login screen

 

The My Applications screen is where you will begin your abstract submission. Here, you can see a list of your drafted and submitted applications and abstracts. To start your abstract for the APNA Annual Conference, click the drop down menu and select APNA Annual Conference Call for Abstracts. Then click the blue Launch Application button.

 

My Applications screen

 

The first page of your abstract submission will include basic information about the abstract, including links to resources, key dates, and more. If you scroll down to the abstract fields, you will see that your contact information has automatically filled in to reflect you as the primary presenter.

Please note: If you are not the primary presenter on this abstract, please do not submit it through your account. The primary presenter will need to log in to their account on launch.apna.org and submit the abstract.

Scroll through your contact information to confirm that it is all correct.
 

Start your abstract


Then, enter your qualifications for presenting on your proposed topic in the box, complete the disclosure information, and type your full name. If you have off-label use or conflicts of interest to disclose, a box will appear where you can provide more information. Please complete it before typing your full name and clicking SAVE AS DRAFT.
 

Disclosure

Disclosure statement and save as draft.

 

A quick note about saving: We recommend clicking SAVE AS DRAFT as often as possible to make sure that your progress is saved. When you click save, you will be taken to the top of the most recently completed tab and the message below will display. Click close, then next tab to continue, or click a tab at the top of the screen. Once you click SAVE AS DRAFT, you can always go into the MY APPLICATIONS SECTION to see your saved drafts and continue working.


Save message

 

Next, click the Additional Authors tab, where you will list the information for any other authors and presenters for your abstract. For example, if you have one additional author who is not coming to the conference and one copresenter, you would select 2 from the drop down. The author not coming to the conference is an Author, Not Presenting. The copresenter is a Presenting Author. If you are presenting alone and are the only author, you would select zero.
 

Additional authors drop down menu


Enter the information for your additional authors, including their disclosure, then click SAVE AS DRAFT at the bottom of the screen and progress to the next tab.
 

Additional authors info


Here you will enter the information about your presentation, including title, topic, category, and target audience.
 

Abstract information


The Category selection will determine which type of abstract you are submitting. The appropriate fields for your type of abstract will appear below the presentation format section when you make your category selection.

The Presentation Format section refers to how you want to present your information: as a 2 hour pre-conference session, 45 minute concurrent session, 20-minute concurrent session, or poster presentation. You will need to choose which of these formats best suits your information and give it a ranking as your First, Second, Third, or Fourth Choice. If you only want to be considered for one format (for example, poster), give that format First Choice and select N/A for the rest.

Depending on your choices, you may be asked to provide additional information. For example, if your first choice is 2 hour pre-conference, you will be asked to provide justification for the longer time slot. If you are presenting a poster, you will need to indicate if your poster is medical education supported.
 

Justification for longer time slot


Scroll further and add information about your abstract. You’ll notice as you type that the word count beneath each box will update.
 

Abstract word count

Once you hit the 250 word limit for your abstract, a window will pop up letting you know that you cannot add anything else until you edit your previously written text. Remember, this word limit reflects the cumulative number of words in each section of your abstract.
 

Word limit reached

Enter your presentation summary, learning outcome, and educational outline. The presentation summary is what will be listed for your session description in the printed brochure and on the website and will be used by conference registrants in determining what sessions they will attend. Note that there are also word limits for each of these sections.
 

Presentation summary

Click SAVE AS DRAFT and then Next Tab to be taken to the release section.

In the Release tab, click an option in each section, then click SAVE AS DRAFT and Next Tab.
 

Release

 

This is the final tab before your abstract is ready to submit. Read the confirmation, click the check box, then click Submit FINAL Proposal. If you aren’t ready to submit yet, you can click save as draft.
 

Review and submit

Once you click Submit FINAL Proposal, you may be taken to any pages where you have not completed all the required information. Update the required information, then click Submit FINAL Proposal again.
 

Message displaying for missing credentials

If you have completed all the necessary information, you will return to the My Applications screen where a message confirming your submission will display. You will also get a confirmation email that has information about your submission in it.
 

Submission accepted

Need to make a change after submitting it? Not to worry. Simply go to My Applications and click the green pencil next to your abstract. You will be able to make any necessary changes before the deadline.

Green pencil for editing

Need help or have questions? Contact us at 855-863-2762 or inform@apna.org.

 

Submit an Abstract

 

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