APNA staff will assist with scheduling a call and informing your Council members of the final date and time. To poll your Council members for a mutually agreeable date and time (optional), email firstname.lastname@example.org to request a survey and provide a couple of dates and times. Staff will set up the survey and send it out to your Council members.
When a date and time have been selected, Outlook appointments will be sent with the toll-free number and instructions on how to connect to the conferencing service. Reminders for your call will be sent out the day of or the day before the call. Templates for an agenda and the preferred format for meeting minutes can be found here.
Member Bridge Community
There is a community on Member Bridge for all Council Chairs called the InterCouncil Community. Use it to network and share information with others in similar APNA volunteer positions. This community is also used to inform Councils of branches or task forces created to address an issue that may also be relevant to their topic area(s) and to keep them apprised of pertinent APNA updates.
Regular Conference Calls for Council Chairs
Conference calls with all Council Chairs are usually held in January, May, and September in advance of each Board meeting. Information for calls will be sent via email and/or posted to the InterCouncil Community on Member Bridge. Agenda items are requested about 30 days in advance of each call and minutes are posted to the community afterwards.
If you would like to survey the members within your council, APNA staff will be happy to create an online survey for you to disseminate. Please send a request to email@example.com with the survey text along with text and a response deadline for the email that will accompany the survey. Once you have approved the survey format, the email will be sent out. Reminders will also be sent to your audience and you will receive the survey responses once the deadline has passed.
Annual Conference Meeting Space
Councils have the opportunity to reserve a room for a face-to-face meeting during the Annual Conference. Requests should be sent to firstname.lastname@example.org.
Your Council’s presence on the APNA website is maintained by APNA staff, however it is the Council’s responsibility to monitor the page to ensure that it includes the most up-to-date and relevant content. Any time you would like to update the content, suggest a resource, or have a problem/question, email email@example.com.
The Council Chair can work with APNA staff to recruit new members or audit current members as to their interest in remaining in their positions. Please send a request to firstname.lastname@example.org. Your request will be forwarded to the APNA President for review and approval.
Once approved by the President, APNA staff will contact you for text for an email announcement and create an online response form. Staff will send follow up emails and, after the deadline, will send you a summary of the response data along with any backup documentation you requested.
When you (the Council Chair) have chosen the candidates for your Council Steering Committee, please submit a list with any background information to email@example.com. Your list will be forwarded to the APNA President for approval. Once approved, a letter and e-mail will be sent to each person.
Letters to Those Who Have Served
APNA staff will send a letter under the President’s signature recognizing the member’s service and contributions to the Council.
Councils are asked to provide an update/report to the Board of Directors for Board meetings. Council Chairs will receive requests to submit your information via an online form.