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APNA Annual Conference Call for Abstracts

APNA 35th Annual Conference

Psychiatric-Mental Health Nurses: Revolutionizing Access to Person-centered Care

October 13-16, 2021 / Louisville, Kentucky
December 10-12, 2021 / Virtual

The call for abstracts is now closed. Thank you to all who submitted!

Abstract Submission Deadline: Monday, March 1, 2021

Notifications Sent: Wednesday, April 14, 2021

Presentation Confirmation Deadline: Tuesday, April 20, 2021

Conference Format

APNA is committed to delivering education to conference attendees in a safe environment, whether in-person and/or virtually. As we get closer to the conference, we will better know what is possible. You will not be asked to present in-person if it is not safe to do so.

Regardless of in-person, virtual, or hybrid format, the conference will provide presenters with the opportunity to share their expertise with a wide audience, gain recognition, and have meaningful interactions with colleagues. APNA will provide ample support and information throughout the process to ensure that you have the tools you need to deliver your presentation in the appropriate format.

Theme & Outcome

This year’s conference theme is Psychiatric-Mental Health Nurses: Revolutionizing Access to Person-centered Care.

The overall conference learning outcome is:

Identify opportunities across psychiatric-mental health nursing administration, education, practice, and research to improve mental health and substance use care for diverse populations.

General Information

Submissions from all levels of practice and areas of expertise are encouraged. Abstracts undergo peer-review by three members of the Scholarly Review Committee (SRC). Please carefully read the following instructions as incomplete submissions will not be reviewed. More Detailed Instructions

For each abstract you submit, please indicate your desired presentation format(s) in order of preference.

  • 2 hour pre-conference
  • 45 minute concurrent session
  • 20 minute mini concurrent session
  • Poster Presentation

You are welcome to submit for only one type of presentation format (ie poster or concurrent session) by selecting that format as your First Choice and then selecting N/A for the rest. Review the format descriptions and complete the online submission process for the selected type(s) of presentation as indicated on the abstract submission site. Abstract proposals must be submitted online by March 1 in order to be considered for review.

 

 

Each submission must include:

  • An abstract (250 word limit) – The abstract submission is divided by section into individual fields. You can include as many words as you like per section, but the total of all sections must not exceed 250 words.
  • A 50-word Presentation Summary for printing
  • Educational Outline Summary of Presentation – Answering the questions “What will you present?” and “How will you engage the participants/learners in the presentation?”
  • One learning outcome for each abstract submitted (including poster presentations) – We recommend that you use Bloom’s Taxonomy action verbs for your outcomes.

Each listed author must provide:

  • Biographical information including credentials and educational background
  • Recording and Abstract Publication release forms
  • Disclosure Statement

 

Format Descriptions

Not sure which presentation format will work best for your proposed session content? If you have questions, contact APNA at pblack@apna.org.

Pre-conference Sessions (2 hours)

Pre-conference sessions are two hours long and offer an in-depth learning experience about select topics. “How to…” submissions are also encouraged. Registration for pre-conference sessions is an additional fee for attendees. APNA will provide a complimentary full conference registration for one presenting author. This is most commonly the primary presenter, whose contact information is entered first. This cannot be combined with any other discount. Each presenter must register for the conference by the Early Bird Deadline of August 30, 2021.

Accepted pre-conference sessions require the submission of program materials by August 9, 2021. Program materials include: multiple choice post test questions, answers, and rationale for correct answers; educational design form; references; keywords/search terms; permissions for any logos (including hospitals, universities, and businesses), charts, diagrams, images, etc. within presentation materials; handouts, powerpoint presentation (in PowerPoint format – PDF format is not accepted).

Concurrent Sessions (45 minutes)

Concurrent sessions are designed for discussion or review of a program, project, or intervention. Topics should be evidence or research-informed and should demonstrate a program, project or intervention that has achieved or is on track to achieve measurable results. Presentations follow a 45-minute format that includes a few minutes of audience discussion. APNA provides a $200 discount on full conference registration for one presenting author. This is most commonly the primary presenter, whose contact information is entered first. This cannot be combined with any other discount. Each presenter must register for the conference by the Early Bird Deadline of August 30, 2021.

Accepted concurrent sessions require submission of program materials by August 9, 2021. Program materials include: post test questions, answers, rationale as appropriate to the session type; educational design form; references; keywords/search terms; permissions for any logos, charts, diagrams, images, etc. within presentation materials; handouts, powerpoint presentation (in ppt format – PDF format is not accepted).

Mini Concurrent Sessions (20 minutes)

“Mini” concurrent sessions are 20-minute presentations (including time for audience discussion). APNA will provide a $200 discount on full conference registration for one presenting author of each presentation. This is most commonly the primary presenter, whose contact information is entered first. This cannot be combined with any other discount. Each presenter must register for the conference by the Early Bird Deadline of August 30, 2021.

Accepted mini concurrent sessions require submission of program materials by August 9, 2021. Program materials include: post test questions, answers, rationale as appropriate to the session type; educational design form; references; keywords/search terms; permissions for any logos, charts, diagrams, images, etc. within presentation materials; handouts, powerpoint presentation (in ppt format – PDF format is not accepted).


Poster Presentations

Poster presentations offer an opportunity for clinical and/or scientific presentations in an interactive environment. APNA will provide a $100 discount on full conference registration for one presenting author. This is most commonly the primary presenter, whose contact information is entered first. This cannot be combined with any other discount. As posters are available for viewing on multiple days, poster presenters must register for the full conference. Each presenter must register for the conference by the Early Bird Deadline of August 30, 2021.

Accepted poster presentations require submission of program materials (poster PDF, permissions) by August 16, 2021.

Online Poster Gallery: Abstracts of poster presentations given at the conference will be published in the Online Poster Gallery for access during and after the conference. The inclusion of a poster PDF in the gallery is required.

Poster Judging: First and second place recognition will be awarded to posters in the categories of administration, research, education, and practice. One student poster will also be recognized. Poster judges will access the poster PDFs prior to the conference for scoring purposes. Poster presenters are not required to participate in the judging process.

Medical education supported posters (one poster per presenter) may be accommodated based on space available. These posters must be separate from the posters with contact hours. Non-NCPD poster presenters will not receive the poster presenter discount.

Evaluation Criteria

Abstracts in RESEARCH should address the following:

  • Problem Statement
    • What was the problem that led you to conduct this study?
  • Theoretical framework
    • What theories or concepts guided the research?
  • Methods and Design
    • What methods were used to collect and analyze the data?
  • Results
    • What do the data indicate?
  • Implications for psychiatric-mental health nursing practice
    • How does this research translate into practice?
  • Implications for future research

A submission is more likely to be accepted if it is original, innovative, and contributes to the scholarly practice of psychiatric-mental health nursing. Quality of work, clarity and completeness of the submitted materials will be considered. The Scholarly Review Committee receives more proposals than can be accommodated within the time and space available. Careful attention to these criteria is likely to increase the chance for acceptance. Click here for an example of the review form.

Abstracts in ADMINISTRATION, EDUCATION, or PRACTICE should address the following:

  • Purpose
    • Clinical topics: What is your purpose in addressing the topic/current trend to this audience?
    • Practice change: What problem/issue led to this intervention/practice/project?
  • Summary of evidence in the literature/Summary of evidence guiding the practice change
    • Clinical topics: What is the background and evidence related to the topic?
    • Practice change: What evidence led to the proposed change in administration, education, or practice?
  • Description of practice or protocol
    • Clinical topics: What are the current practices related to the topic?
    • Practice change: Include strategies for implementation and identify stakeholders
  • Validation of Evidence/Method of Evaluation
    • Clinical topics: How is the evidence validated by the literature and current practice?
    • Practice change: How did you measure outcomes or effectiveness?
  • Relevance to PMH Nursing/Results
    • Clinical topics: How does the topic and its current practices relate to PMH nursing?
    • Practice change: What were the outcomes of your intervention/practice/project?
  • Future implications

Submission

Submit An Abstract

Final Deadline: Monday, March 1, 2021

**When submitting your abstract proposal, please be sure to:

Indicate a unique choice for each of the presentation options, selecting the formats for which you’d like your abstract to be reviewed: 2 hour Pre-conference, 45 minute Concurrent Session, 20-minute Mini Concurrent Session, Poster Presentation. Your abstract will be reviewed based on your selections of first choice, second choice and so on. Select N/A if you do not want your abstract reviewed under that presentation format. You are still welcome to submit for only one type of presentation (ie poster or concurrent session) by selecting that format as your First Choice and then selecting N/A for the rest. Evidence-based references will be required for all presentations.

To complete your abstract, be sure to press the “Submit FINAL proposal” button. Once your abstract proposal is successfully completed, you will receive an email confirmation of submission from APNA 35th Annual Conference (inform@apna.org). If you do not see this in your inbox, please check your junk mailbox.

Please note: All submitters must register a new account through the submission site. Even if you have submitted an abstract in the past, you will need a new account. This login will be different from the login you use for your APNA account. Once you are logged in, go to My Dashboard to begin your submission.

Notification & Confirmation

Regardless of acceptance status, an email notification will be sent to you on Wednesday, April 14, 2021.

If your abstract proposal has been accepted, you must confirm your presentation via the online Presenter Agreement (link in notification email) by Tuesday, April 20th. If you do not respond by this date, the acceptance of your abstract proposal may be withdrawn.

** Note: As all communication, including official notifications, will be sent via email, please ensure that APNA and RQ emails are not sent to your junk mailbox. If you do not receive an email by the notification date and time indicated, contact APNA directly regarding your abstract status. You will be required to confirm acceptance by 4/20/21.


Publication

  1. If your proposal is accepted and confirmed for a podium presentation (pre-conference session, concurrent session, or mini concurrent session), your presentation summary will appear in the conference materials. Only presenting authors listed in the submission site will be included. Authors not listed as “presenting author” will not be published in conference materials (this is related to nursing continuing professional development requirements).
  2. Podium presentation abstracts will be posted on the APNA website as a part of the detailed program schedule.
  3. The Journal of the American Psychiatric Nurses Association (JAPNA) may publish podium presentation abstracts in one or more of its bi-monthly issues. All entered authors (presenting and not presenting) will be included.
  4. Final podium presentations from the conference may be published in the APNA eLearning Center.
  5. Abstracts of poster presentations given at the conference will be published in the Online Poster Gallery. All entered authors (presenting and not presenting) will be included in the Online Poster Gallery.

Deadlines

  • March 1, 2021
    • Submissions Deadline for Pre-conference Sessions, Concurrent Sessions, Mini Concurrent Sessions, Poster Presentations
  • April 14, 2021
    • Notification emails sent to all submitters.
  • April 20, 2021
    • Presentation Confirmation Response Deadline for all accepted abstract proposals (Pre-conference Sessions, Concurrent Sessions, Mini Concurrent Sessions, Poster Presentations). Confirmation response will include completing the online Presenter Agreement (link in notification email).
  • August 9, 2021
    • Program Materials Deadline for presentation slides/handouts (including the necessary disclosure and permissions information), educational design form, multiple choice post test questions & answers, and rationale for correct answers. This is required in order to present for all pre-conference sessions, concurrent sessions, and mini concurrent sessions. Program materials are submitted via the abstracts submission site (including permissions for logos/images) Instructions will be sent in late June.
  • August 16, 2021
    • Poster Program Materials Deadline
      Poster presenters must upload a PDF of their poster and appropriate permissions by this date in order to be reviewed for contact hours purposes and included in the poster judging process. Submit permissions for all images used on the poster. Posters without permissions cannot be included in the Online Poster Gallery. Instructions will be sent in mid-to-late July.
  • August 30, 2021
    • Early Bird Registration Deadline – Presenters Registration Deadline
      All presenters (primary presenters and co-presenters) for pre-conference sessions, concurrent sessions, mini concurrent sessions, and poster presentations must be registered by this date.